Global
system variables - system variables tab
System variables control a variety of settings and limit certain actions within the ACTIVE Content Manager. The system variables come with a set of recommended default values but you can change them if you wish.
Users are inactive when created: This defaults as selected. If you clear this check box, user accounts are active when they are first created. If your site allows the public to apply for a user account but you don't want those users to be able to log in right away, select this check box. This way new users have to wait until you activate them manually before they can access your site. If your site allows the public to apply for a user account and you want them to be automatically logged in to the system upon completion of the application form, be sure to clear this checkbox.
Disable follow-up tasks: Select this check box if you wish to disable (turn off) follow-up tasks across all sites within the ACM installation. Once selected, the Workflow tabs displayed in the page editor indicate that follow-up tasks have been disabled. To turn follow-up tasks back on, clear this check box and click Save. Follow-up tasks are the reminders that are scheduled so that pages are not forgotten for extended periods of time. Tasks are scheduled and emails are sent reminding your staff to review the content of pages or to archive outdated pages, etc.
Default number of days until follow-up task: When you create a page you can require that the page be reviewed, updated, or archived within a certain amount of time after it is published. This review is referred to as a follow-up task. You can set the default number of days after which time users receive notification that the page needs to be reviewed. The default number of days is automatically assigned to pages but when you edit a page, you can apply a different set of follow-up rules on the page's Workflow tab.
Default follow-up task: If you do not indicate what type of task is required as a follow-up, the system assigns the task you select here as the default task. You can require that the page be reviewed, have no task assigned to it or that it inherits the same follow up task setting as its parent page.
Number of days until escalation: If a scheduled follow-up task is not completed, an escalation email is sent to notify the appropriate individuals that the task is outstanding. The escalation emails are sent until the follow-up task is completed. Generally the escalation period is much shorter than the number of days until follow-up. If the page does not receive attention, you may wish to escalate within 7 or 14 days. The escalation notification is generally sent to different individuals such as department managers.
The maximum size of assets that can be uploaded to the system: If you want to limit the size of files that users can upload into the Digital Assets Manager, you can do so here. There is also a maximum asset size setting in the web.config file that is set by the ACM developers. The asset size setting in this file identifies the web server's acceptable capacity. If both are set properly, uploads are handled correctly. In some cases, the time-out period needs to be adjusted, such that users trying to upload particularly large files aren't timed out before the file completes uploading. If you are having trouble uploading larger assets, speak to the ACM Support team.
Maximum levels in site menu: This setting controls how many levels of your web site hierarchy are displayed on the Site Menu on the Admin toolbar. If you do not set enough levels here, users can't navigate to your lower level pages from the Site Menu.
Days before archive to warn: Users can schedule web pages to be automatically archived on a certain date. The number you enter here dictates when a "notification of archiving" email is sent. It is the number of days before getting archived that the warning email is sent. So if you enter a 5 here, a warning email is sent five days before the page is actually going to be archived.
Maximum log level for database: The items listed in this drop-down represent the different types of problem messages created by the system. They are ranked in order of criticality with CriticalInfo being the most critical and Verbose being the least critical. The setting you choose here determines how much information is collected in the database log files. If the setting is too high, you will not log enough information for troubleshooting. If you set it too low, you will have enormous log files with too much information. The default recommended level is Err - indicating that the log files track system errors and other more critical events. Note that if you set the system to log to the Verbose level, you will see a warning message displayed at the top of the page. This is because log files fill up very quickly when the system is set to log down to this level. This should only be used temporarily in order to prevent filling the logs with non-critical event information.
Ignore "File Not Found" error logging for files: Enter filenames separated by semicolons to identify files that ACM should not log. You can use wildcard characters in the filenames.
System-wide administration email address: The email address entered here receives emails when items are escalated to the highest level - the site administrator. They will also receive the emails generated by the system log events.
System-wide administration email name: Enter the name of the person whose email address you entered in the System-wide administration email address field above.
Global System Administrator email address:The email address entered here receives emails regarding task failures, job failures, and CIS communication failures.
Global System Administrator email name:Enter the name of the person whose email address you entered in the Global System Administrator email address field above.
Prohibited Asset Extensions: Use this field to block certain types of files from being uploaded to the site. For example, if you wanted to block bitmap and wave files, you would enter text as follows:
.wav;.bmp
Note that the same field on the Permissions tab of the Site Groups Details overrides the field on System Variables. If the site-groups field is blank, that site group allows any file type to be uploaded, regardless of the system-variables field.
Enable workflow notes: Select this check box if you want to use Workflow notes throughout the sites in the ACM installation. When workflow notes are enabled, each time a user submits a page for publication, a workflow note window pops up and allows the user to enter notes about the changes made to the page. The notes can be read by approvers and monitors but are deleted each time the page is published. Notes can be helpful in explaining to approvers and monitors why certain changes have been made. This setting is also available on the Site Variables tab in the Sites Manager so that you can override this global setting on a site-by-site basis.
Enable edit lock: Select this check box to lock pages to prevent more than one user at a time from editing a page. When selected, if a user is editing a page, other users can't gain access to the page. The edit mode buttons become unavailable to keep other users from editing the page. Once the page is submitted to the workflow, published, or the user exits the session, the page reverts to an editable status. While in View Mode, users can add a child page to the page while it is being edited by another user. This setting is also available in the Site Variables so that you can override the global setting on a per site basis.
Enable page owners: Select the check box if you want to enable the page owner feature. Page ownership allows you to assign users as owners of specific pages or groups of pages within a site. See Setting up the page owner feature for further information.
Enable strong passwords: For users that use ACM login, select this check box to force users to create secure passwords. Once you have selected this check box, the five "Strong password..." fields are activated and you can set each option to enforce restrictions on the passwords users can create.
Strong password minimum length and maximum length - Enter the minimum and maximum length allowed for the passwords. Keep these limits in mind as you specify the values for the remaining fields.
Strong password minimum alphabetic characters - Enter the number of characters that must be alphabetic.
Strong password minimum numeric characters - Enter the number of characters that must be numeric.
Strong password minimum special characters - if you want users to add special characters (e.g. !, - @), enter the minimum number of these characters you require.
Number of login attempts before lockout: This is the number of times a user can attempt to log in before they are locked out. Between three and five attempts is usually the number that you would use.
Enable automatic user unlocking: Select this check box if you want to automatically unlock those users who have been locked out due to an incorrect password after a specific period of time. If this check box is selected, enter the number of minutes you want to wait before unlocking users who have been locked out.
Enable password history checking: Select this check box to ensure that your users don't reuse the same passwords that they have used in the past. Select the check box and then enter the number of previous passwords that you want to compare against when users enter their new passwords.
Enforce regular password changes: Select this check box to force your users to change their passwords at a regular interval that you specify. Select the check box and then enter the number of days that you want to pass before requiring a password change. Specify the types of users that you want this option to apply to.
Enable edit mode tabs: Use these check boxes to control which tabs are displayed when users edit pages using the Page Editor. Select the check box for each tab you want enabled in Page Edit mode. The default is to have all tabs selected. Removing unnecessary tabs speeds page load times in edit mode.
Load all child pages in edit mode: When this check box is selected, all child pages are loaded into the Child Pages tab when the Page Editor is first opened. If a page has a large number of child pages, it can take a long time to load the page. This setting allows you some control over the loading. Clearing this check box stops all child pages from being loaded automatically when a page is edited. The person editing the page then has the option of retrieving one or more of the child pages as required.
Preferred HTML Editor: Select the preferred editor for the system. You can also select a preferred editor on the Site Group Defaults page.
Allow edit mode editor selection: When this check box is selected, users have the ability to choose the editor of a given page while they are already in edit mode rather than having to go to My Page to change it.
Enable alert messages: This feature enables the display of system-wide alert messages on the screens of logged-in users. When this option is disabled (the check box is clear), site alerts and alerts generated from “Send Message” button of the Message Manager don't pop-up on user screens. This functionality works in conjunction with the Alert feature in the Message Manager system tool.
Enable geocoding: Geocoding allows the ACM to solicit longitude and latitude coordinates based on addresses entered on pages within your site. In order for the Google inset map to be displayed, the system connects to Google to retrieve map coordinates for the addresses of the facilities where the events take place.
Enable image optimization: The settings associated with this check box allow you to configure image optimization. Image optimization reduces the size of images and thus the page loading times for pages with images. The ACM uses a third-party product called ImageOptimizer.NET to manipulate the images. This option, which is selected by default, allows the System Administrator to define how and when image optimization should occur.
For Digital Asset upload: This setting controls optimization of assets that are uploaded from within the Digital Asset Manager. This type of optimization can be Optional or Required. If you set it to Optional, users will be able to clear the Optimize image check box on the add assets page. If you set it to Required, the selected Optimize image check box will appear dimmed and be unavailable on the add assets page.
For Design Template upload: Select this check box if you want images uploaded within the design template package to be automatically optimized during upload.
For images uploaded from view mode: Select this check box if you want images to be automatically optimized while they are being uploaded in view mode of a page. Pages where images can be uploaded in view mode include the:Listing Service, Attachment, Survey, User Portal, and Club Listing page types.
Enable site time zone support: Select this check box if you want to allow dates and times to be displayed using the local time of a particular site instead of using the time zone of the server. If a site is in a different time zone from the server that it uses, then dates and times are displayed in the time zone specified in Site Details rather than using the server's dates and times.
Enable enhanced keyboard accessibility: Select this check box to increase accessibility for ACM users who do not use a mouse. You can then use specific key combinations to open menus and access tabs in ACM without having to use the mouse.
Enable Web Content Accessibility Guidelines (WCAG) v2.0 AA support: Select this check box to require that public-facing ACM pages must meet Web Content Accessibility Guidelines v2.0 AA.
Enable automatic site deactivation: Select this check box if you want individual sites to automatically deactivate after a specific period of time if no users sign in.
Enable Modern Admin UI: Select this check box to change the look of the Admin toolbar and certain pages on the Settings tab to a more modern UI and to add search for Child Page and My Sites. Clear this check box to change to the classic UI.
Sort "My Sites" Menu: Select the option for how to order the entries on the My Sites menu. Options are:
Default: Ordered by creation date.
Alphabetical (A-Z)
